Jeter SMART (Streamline. Manage. Access. Retain. Toss.)
Are your files taking up an excessive amount of office space? Do you have records stored in individual offices that aren’t being managed to your record retention policy?
If you answered “yes,” you should consider the Jeter SMART program. SMART stands for Streamline, Manage, Access, Retain, and Toss. It is a great way to quickly reduce records storage costs, improve access to your information and minimize risk. The program includes the following steps:
- Educating employees as to what is record vs. non-record material;
- Coordinating areas to accept materials that can be discarded or recycled, centralized in a common filing area, or sent to inactive storage;
- Setting up a specific time to have all employees within a department or division participate in cleaning up their offices and central filing areas; and
- Assisting your employees in determining what material should be kept for record purposes.
The bottom line is that the storage costs of unnecessary and inactive records represent a significant portion of a records management budget. Jeter SMART helps you keep only essential documents, leading to lower costs for both on- and off-site storage. And when your collection is streamlined, you improve file retrieval time and access to your records.
For more information on the Jeter SMART program, call 1-800-321-8261 or complete our online response form.