Off-site Storage Cost Minimization

The cost of storing our inactive records is increasing every year. How can I reduce these costs?

Off-site storage typically represents a substantial part of a company's records management budget. Yet many companies waste a significant amount of money each year by maintaining unnecessary records. The amount of information an organization generates grows annually. Managing the records you create and retain, while ensuring that only relevant and essential records are kept, is a key to minimizing your off-site storage costs.

Retention & compliance
Reducing storage costs starts with a proper classification scheme to ensure that your records are compliant with industry and legislative regulations. From there we will help you to develop a retention strategy and schedule that will identify the records that need to be kept, how they should be stored, and when you can legally dispose of them. As you only retain the records that are required, a major benefit to the program is reduced off-site storage costs. In addition, your employees will be more efficient as the volumes of paper and electronic records stored in their office are reduced.

Optimize space utilization
By making better use of your existing facility space with Jeter products, you can decrease the need for off-site storage space. Using the proper file storage products in your office speeds filing and retrieval by improving access to your information. An end-tab color-coded filing system offers you maximum storage density and improved accessibility versus traditional lateral roll-out drawer filing. Space utilization is improved by narrowing or eliminating aisles and using the height available to you. Physical access is improved by making your records visible at a glance.

Final disposition
Jeter can help you at each stage of a records lifecycle. As records reach the end of their lifecycle, the policies and procedures we have helped your organization develop clearly outline the responsibilities and activities for their final disposition. The retention schedule, based on your specific compliance requirements, will outline what files can be disposed of safely, minimizing your risk and ensuring that you do not pay for unnecessary storage.

For more information on how Jeter can reduce your off-site storage costs, call 1-877-252-0220 or complete our response form.